Billing and Payments Monitoring System

I. INTRODUCTION 1. 1 Background of the Study One of the to the highest degree important things to remember when you have a business or a comp whatsoever is reserveing records. supervise bills and earningss argon very important. People are assigned to different positions such as cashiers, treasurers, finance managers and others that involve handling money. Without such records, a company will not be commensurate to keep memorial of their legal proceeding, which would lead to negative results such as existence broken or having more expenses than income. The wreak of recording bills and payments are make in different ways.Most companies would do it manually, a cashier or any other qualified person would do the computations and write it down and keep it. Our client company, however, plainly has two people that have access to their records. In this situation, the cashier has no assistants so that the job is very difficult as she manages everything by herself. The proponents in tend to propose and develop a Billing and Payments Monitoring System for Minerva Trading the home base of Motorcycles Inc. it would computerize the tiring manual process of writing everything down in paper.It would keep the records, and it would allow the users to keep track of their customers and their corresponding ledgers. It would show the total price and record factors that readiness actuate changes in payment such as discounts and advanced payments. 1. 2 Overview of the true System Our interview with Mr. Dustin Sacay the Officer in Charge of Minerva Trading, Novaliches branch and Ms. Rosie Pascual the cashier, went salubrious as we talked about how we could help their company with the system that we intend to develop.They gave us all the data that we needed, and they were very cooperative while we were conducting the interview. Our client, Minerva Trading the House of Motorcycles Inc. the company that accepted our proposal had to do everything manually, they write all th e exercises and records on papers. While that is the most common way of keeping records, there are certain problems that would arise from time to time. These problems top executive include sign erasures, writing the wrong data, misplacement of records, and restocking of paper constantly.Minervas trading has a simplistic step by step process to be followed whenever a transaction was made. First, the customer would fill up an application form he/she would look at his/her payment type, installment or cash. If the customer chooses cash, he/she gets the bill and the transaction is finished. If its installment, the OIC would do a CI (Checking Investigation) to do some background checking on the customer, if the customer passes or fails the CI, he/she would be notified.If the customer is approved by the OIC, his application form and order detail would be submitted to the cashier. The cashier would and then fill up a contract and a ledger that would ruin the payment details for the customer. The customer subsequently gives a down payment and afterwards pays the rest of the amount whenever he can until he/she completes the consentaneous amount. 1. 3 Significance of the Study The following will be the beneficiaries of this playing field * Company The system would reduce the time that they spend on manually writing down everything in paper. Cashier The cashier would be the first beneficiary. She does nearly 90% of the paper operation in Minerva Trading. Once they receive and use the system, their work would be a lot faster, easier and more organized. * OIC (Officer In Charge) Other than the cashier, the OIC is the only other person that has the authority and access to all the records. He would start out the system useful as it will simplify and lessen their work. * Customers The customers susceptibility also find the system helpful, especially during transactions.Filling up forms and other paperwork might shorten the time that they need to wait or to get th eir taxation and other things that usually involved the manual writing processes. * Proponents The proponents would also expediency from this, as it would expatiate our knowledge when it comes to system development, it helps us practice our interpersonal skills as we communicate with different people, it helps us practice writing in English with the documentation, and last but not the least, the subject itself is going to draw us for other thesis subjects in the coming semesters. Future Researchers This might also be of some of the use to future researchers as it is unambiguous from the typical proposals that involve systems that seem common to both teachers and other proponents alike. We view that learning about a system that is different from the usual proposed titles would expand their knowledge and maybe even help them think of their individual concepts in creating their own systems.